Marg Smart Square

Smart Square Description

What is Smart Square?

Smart Square is a workforce management platform designed specifically for the U.S. healthcare industry. Developed by Avantas, it streamlines staff scheduling, labor forecasting, and resource planning to meet the unique needs of hospitals, health systems, and clinics. By leveraging predictive analytics, it helps align staffing levels with patient demand—boosting efficiency, reducing labor costs, and improving coverage. Smart Square combines scheduling, communication, analytics, and compliance into one secure platform. It’s accessible on desktop and mobile, giving managers and frontline staff real-time flexibility. Trusted by providers across the U.S., it delivers a smarter, data-driven approach to healthcare staffing.

Why Choose Smart Square?

• Built specifically for healthcare—tailored to clinical scheduling complexities

• Predictive analytics match staffing to real-time patient needs

• Helps reduce unnecessary labor costs and overtime

• Seamlessly integrates with HR, payroll, and timekeeping systems

• Provides full visibility and control to both managers and frontline staff

• Maintains compliance with union rules and labor regulations

• Enhances team communication with secure in-platform messaging

• Supports better patient outcomes with consistent, qualified staffing

Benefits of Smart Square

• Speeds up scheduling with automation and accurate forecasts

• Improves staff satisfaction through flexible self-scheduling options

• Minimizes last-minute scheduling changes and human error

• Reduces admin time, letting healthcare teams focus on patient care

• Offers insights into staffing performance through real-time dashboards

• Supports smarter planning with detailed analytics and reports

• Builds stronger communication between leadership and clinical teams

• Designed to handle large systems and hybrid workforce models

How to Use Smart Square

• Admins set up Smart Square with department info, shift types, and staff roles

• The system syncs data from hospital systems like HRIS or payroll

• Built-in forecasting tools suggest the best schedules based on patient trends

• Managers can approve or adjust shifts with just a few clicks

• Staff members log in to view schedules, request time off, or swap shifts

• Real-time updates ensure accurate, up-to-date information for everyone

• Available on mobile or desktop for convenient access anytime

• Onboarding is simple with guided training and intuitive interfaces

Features of Smart Square

• Predictive analytics that match staff levels to patient demand

• Self-scheduling and shift swapping for greater staff flexibility

• Full mobile access so teams can manage schedules on the go

• Real-time dashboards for visibility into staffing performance

• Role-based security to protect sensitive employee data

• Built-in messaging tools to keep teams connected

• Custom templates for departments with unique scheduling needs

• Easy integration with major HR, EHR, and payroll systems

What Makes Smart Square Different?

• Exclusively designed for U.S. healthcare—not a general business solution

• Advanced forecasting tools for precise, patient-centered staffing

• Empowers staff with more control over their work-life balance

• Flexible and highly configurable to meet union and policy requirements

• Widely adopted by major U.S. health systems and hospitals

• Combines workforce automation with compliance and communication

• Offers both real-time and historical data insights for smarter decisions

• Backed by responsive support and continuous innovation

Who Can Benefit from Smart Square?

• Nursing Leaders: Manage shift coverage more effectively and reduce manual work

• Hospital Admins: Cut labor costs while ensuring full patient coverage

• Frontline Healthcare Staff: Enjoy more flexibility and shift control

• HR and Payroll Teams: Sync data automatically and minimize errors

• IT Departments: Seamless integration with existing enterprise tools

• Large Health Systems: Standardize workforce processes across locations

• Clinics and Community Health Centers: Scale scheduling with ease

• Any healthcare organization needing a reliable, healthcare-first staffing solution

Is Smart Square Easy to Use?

• Absolutely—Smart Square is designed for healthcare teams, not tech experts

• Clean, intuitive dashboards make navigation quick and easy

• Drag-and-drop tools simplify scheduling and approvals

• Works on any device, helping teams manage shifts on the go

• In-app tips and tutorials guide new users every step of the way

• Real-time alerts help prevent scheduling conflicts or missed shifts

• Great for both experienced and first-time users

• Regular updates based on feedback ensure it keeps getting better

What Support Does Smart Square Offer?

• U.S.-based support teams available via phone, email, and live chat

• Personalized onboarding for every client, no matter the size

• Access to an online library with training guides, FAQs, and tutorials

• Webinars and refresher sessions to keep teams up-to-date

• Technical support for smooth integration with existing systems

• Ongoing updates to adapt to healthcare's evolving challenges

• Dedicated account managers to help maximize platform value

• Active user community and feedback programs that shape future improvements

Key Features & Specifications

• Employee Timeclock
• Shift Swapping
• Employee Portal
• Schedule Distribution
• Attendance Management
• Leave Management