Marg M-Files

Document revision history log keeps track of who made what kind of revisions on a document

Provides privacy for company documents

Provides employee-independent document management

Provides memory for the company

Ensures that document sharing outside the company is kept under control

Service interface is very bad, similar to the interface 20 years ago

Not user friendly

Working speed is very very slow

Special training is required to learn how to use

Eliminates file explorer applications but offers a much slower alternative

Does not run * .zip or * .rar files

Menu language is very outdated

Cannot open folder in folder

Unable to personalize interface

It is necessary to define and track individual files, it does not allow automatic selection, every process is done individually, it is time consuming, exhausting and requires attention.

it shoulMust be developed in accordance with the conditions of the day, the user experience should be up to date. Speed algorithm and interface must develop sides. In addition, the interface must be customizable. This leaves a lot of space for alternatives.

The purpose of the company is different. It is aimed to keep the documents in a single center. We still don't use it for the intended purpose. It is mostly used for internal or external document sharing. Bulk sharing is the most beautiful aspect of the feature.

Pros:

1 When a document is printed, all the metadata (approvals are printed with it. No need to hunt down separate approvals to print out and attach.

2 Tool can handle single approval types of documents as well as docs requiring pre and post-approval.

3 Tool can handle living documents (master documents like Trace Matrix, Requirements, etc as well as project specific documents (unit tests, Change Requests, etc.

Cons:

1 System is difficult to navigate to see all docs without doing advanced searches.

2 Project documents have limited display if many documents are included. It cuts off view so only up to about 50 docs, then the others are not visible unless you sort them to look at bottom first.

3 There is no way to automatically link documents to a Change Request. My current dept uses Desc of Change field to manually enter the Change Request ID so we can do advances searches to find all documents associated with a Change Request.

There are similar products which may be more expensive but may meet more needs.

Main advantage to this software: When a document is printed, all the metadata (approvals are printed with it. No need to hunt down separate approvals to print out and attach.

The software performs exceptionally, whether its a native deploy or you are accessing through the web portal. The features are pretty much limitless and customizable for any type of business or business process.

The necessary administration, build out and maintenance of the system is extrodinarily time consuming and almost impossible for a non-IT administrator. Even the simplest of internal stakeholder requests for modifications or changes to the platform could take days to figure out and help from M-Files customer service is spotty at best.

Watch out for implementation and maintenance requirements, and ensure that the resources are there before engaging. Use external consultants to manage the relationship and deployment.

Contract lifecycle management from M-Files new product is amazing . It was expected from their presentation that we would save on FTE hours expended on CLM, but in hindsight it was simply used for adminsitration of the system which now requires an FTE.

What do you like best?

What do you dislike?

The ability to customize the system to suit the company's needs; the ability to use scripting to automate processes. Custom views are an efficient way to find and organize content.

The current web interface is outdated and buggy, and most configurations to the desktop and web clients have to be made separately for the two platforms. Web platform configuration is difficult (requires the use of scripting and Windows registry editor. The user interface should be more customizable (e.g window size, single-click to open views and virtual folders. The training module should allow read-only users to answer a training question. Different document version control categories are confusingly named. Some built-in and non-optional features (e.g. automatic adding of properties to new objects based on currently selected search results are counterproductive. Filtering options are limited (e.g. no ability to select OR condition between rules.

Specify desired functionalities (object types, metadata fields, permissions, workflows, training, notifications, etc. in detail at project start and agree upon a fixed timetable for the implementation of desired functionalities.

Document trainings are considerably easier to organize and manage with M-Files.